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The Public Properties Committee is comprised of the following (7) board members: 1. George Knudsen - Chair 2. John Franey - Vice-Chair 3. Ron Deany 4. Jeanne Rapp 5. Dick Spafford 6. Bob Weller 7. Dee Woodburn
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF NOVEMBER 28th, 2006 MEETING
Committee Vice-Chair Woodburn called the meeting to order at 4:48 p.m. in the Clavey Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Woodburn, Deany, Lyons, Franey, Spafford Weller Absent: Weber Also Present: Jeanne Rapp
Motion by Franey, second by Deany to approve the agenda as presented. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the November 6th, 2006 meeting. Motion by Spafford, second by Franey to approve the November 6th, 2006 minutes. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the monthly bills. Motion by Weller, second by Spafford to approve the bills as presented. MOTION CARRIED WITH ALL AYES.
Motion by Franey, second by Lyons to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 4:52 p.m.
_______________________ Alina Hartley Administrative Assistant, Pro-Tem
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF OCTOBER 2nd, 2006 MEETING
Committee Chairman Weber called the meeting to order at 6:00 p.m. in the Clavey Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Weber, Woodburn, Deany, Lyons, Weller Absent: Franey, Spafford Also Present: Jeanne Rapp, Don Tuley, Bruce Koerner, Judge Frobish
Weber called for any additions to the agenda with there being none requested the was a motion by Woodburn, second by Lyons to approve the agenda as presented. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the September 7th, 2006 meeting. Motion by Deany, second by Weller to approve the September 7th, 2006 minutes. MOTION CARRIED WITH ALL AYES.
Monthly Department Report – Don Tuley – Tuley reported that the beetle problem seems to be improving. Tuley reported that the department has begun trimming bushes and working on fall cleanup. Tuley reported that the Certified Laboratories have inspected the boilers at the courthouse and H&E buildings; everything seems to be in order at this time. Tuley stated that they had to replace a valve in the closed heating system in the courthouse attic and a leaking valve in the H&E system. Tuley reported that the department continues to assist IHR with a remodeling project as needed. They also completed a lighting project for Mental Health to improve poor lighting in the conference room and kitchen area. Tuley stated that the department responded to several special projects pertaining to the elevator repair; Durham Electric was brought in to repair some wiring problems on the elevator.
Status of Elevator – Additional Expense for reboring of shaft– Weber reported that there will be an additional expense re-boring and sleeving the elevator shaft. Weber stated that this possible additional expense was outlined in the contract with Otis, but was not foreseen. Weber stated that this will be necessary as the hole has caved in. The cost for this repair is estimated at $9,625 per day and it is uncertain exactly how long it will take, but it is estimated anywhere from 1-3 days. Motion by Weller, second by Woodburn to authorize the additional $30,000 be allocated to the elevator repair project to cover expenses associated with re-boring and sleeving the cylinder. MOTION CARRIED WITH ALL AYES.
Judge Frobish was present to request the committee consider purchasing two chair lifts to be installed on the main stairwell to assist those with disabilities who are not able to use the stairs. Frobish received an estimate in the amount of $2,400 per chair with estimated delivery within a week. Frobish noted that the elevator being out of commission has caused considerable problems for those with disabilities. Frobish stated that with the additional work that is being done, the elevator repairs will most likely cut into the jury calendar. Frobish raised issues with security associated with moving to another location. Motion by Weller, second by Deany to proceed with the immediate purchase of two chair lifts. MOTION CARRIED WITH ALL AYES.
GEO Thermal Heat Source – Courthouse - To be discussed at next months meeting.
Disposition of property at Old Jail– Rapp stated that after consulting with Assistant State’s Attorney, Carey Luckman, it appears the county will be able to grant the requests made by other public entities regarding transfer of equipment from the old jail. Luckman is currently in the process of drafting resolutions to authorize the transfer. The committee discussed the winterzation of the old jail; consensus of the committee is that this expense should be paid for out of the jail repairs line item. The committee then discussed the disposal of the remaining property. Motion by Woodburn, second by Lyons to proceed with contacting an auction company. MOTION CARRIED WITH ALL AYES.
Farm Lease – The committee discussed the contract terms which are not being followed by the current tenant including crop rotation and fertilization documentation. Consensus of the committee is to proceed with advertising with the award being presented at the next public property meeting scheduled for November 6th at 6:00 p.m..
The Committee reviewed the monthly bills. Motion by Weller, second by Lyons to approve the bills as presented. MOTION CARRIED WITH ALL AYES.
Motion by Deany, second by Woodburn to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 6:50 p.m.
____________________________ Alina Hartley Administrative Assistant, Pro-Tem
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF SEPTEMBER 7th, 2006 MEETING
Committee Chairman Weber called the meeting to order at 5:07 p.m. in the Clavey Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Weber, Woodburn, Deany Franey, Lyons, Spafford, Weller Absent: None Also Present: Jeanne Rapp, Don Tuley, Bruce Koerner
Weber requested that under business to come before the committee, item e. Plumbing – 2nd floor ladies restroom request be added to the agenda. He then called for any additional changes with there being none requested. Motion by Woodburn, second by Spafford to approve the agenda as amended. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the August 7th , 2006 meeting. Motion by Franey, second by Spafford to approve the August 7th, 2006 minutes. MOTION CARRIED WITH ALL AYES.
Monthly Department Report – Don Tuley – Tuley reported that the battle of the beetles continues - Orkin is spraying sometimes twice a week and sticky traps have been set at many locations. One of the courthouse janitorial staff was in the hospital and maintenance assisted in collecting trash and helping with other duties. Time was spent preparing for the elevator shut down by storing supplies and paper on each floor so they wouldn’t have to be carried from the basement during repairs. Carpeting of the second floor halls at the courthouse is to be done Sept. 29th and 30th. Certified Laboratories will inspect the boilers and prepare them for heating season next week, there are some repairs that need to be done. At the H & E building an a/c drain line plugged one weekend and saturated about 25 feet of hallway in the Health Dept. They removed another section of the old drain line and tied it into the new section previously replaced. Approximately 15 carbon monoxide detectors were installed for the Health Dept. To assist IHR meet its accreditation requirements, loose carpet was removed from the back deck at IHR, some repairs were made; new carpet is being installed; and handicap signs were updated and installed in the front and back parking lots. Maintenance is also assisting IHR remodel a staff breakroom, a soffit for cabinets was built; the old cabinets removed and rewiring was done. Maintenance removed large rocks and chunks of concrete that had surfaced in the yard at the new jail, dirt was hauled in to fill holes and low spots, and then seeded. While hauling the dirt, repairs were made to a washed out area in the ditch between H & E and Highway, and repairs to the Courthouse yard and seeded. Because of all the rain received, the mowing, yard work and shrubs have kept maintenance very busy. The department responded to the usual number of service calls.
Review Timetable for Elevator Repairs – Tuley stated that the elevator repair work started today and would take eight weeks to complete, unless there are complications. Discussion was held on making the public aware that the elevator was under repair when they come into the courthouse. Postal signs are to be posted near the elevator on all floors.
Review Boiler Bids - Tuley advised that he had received an estimate from Dodson Plumbing for $100,000 - $125,000 to install new boilers at the courthouse and that did not include asbestos removal. For new boiler at the H & E Building, the estimate was $90,000 - $110,000, with no asbestos removal. It was decided that this should be handled as a long term project.
Health Department Office Space – Weber stated that he had received a request from the Health Department to use some office space that has been unused since the Superintendent of Schools satellite office moved out. The space is in the health department space. The consensus of the committee was to let the department use the office space.
Plumbing in woman’s restroom on 2nd floor of courthouse – Weber advised that the water supply to the stools is not sufficient. This problem occurs especially during jury trials. Discussion on what was needed to improve the situation. Tuley stated he had asked BDI for a bid to replumb with 1 ½ “ copper line and two new fixtures. The price quoted was $11,000 to $13,000. Discussion was held. Tuley advised that this would have to be a capital improvement item. Motion by Franey, second by Deany to request from Fiance Committee $15,000 to replace the supply line and fixtures in the woman’s restroom. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the monthly bills. The Middleton bill was discussed. Motion by Lyons, second by Spafford to pay the Middleton bill. MOTION CARRIED WITH ALL AYES. Motion by Spafford, second by Deany to approve the bills as presented. MOTION CARRIED WITH ALL AYES.
Motion by Spafford, second by Deany to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 5:51 p.m.
______________________________ Rebecca Stilwell County Board, Administrative Assistant, Pro-Tem
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF AUGUST 7th, 2006 MEETING
Committee Chairman Weber called the meeting to order at 6:00 p.m. in the County Board Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Weber, Woodburn, Franey, Lyons, Spafford, Weller Absent: Deany Also Present: Jeanne Rapp, Don Tuley, Bruce Koerner, Jon Goembel
Weber requested that under business to come before the committee, item g. Request to Allow Livingston County Historical Society to Tour Old Jail be added to the agenda. He then called for any additional changes with there being none requested. Motion by Spafford, second by Franey to approve the agenda as amended. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the July 6th, 2006 meeting. Motion by Woodburn, second by Lyons to approve the July 6th, 2006 minutes. MOTION CARRIED WITH ALL AYES.
Monthly Department Report – Don Tuley – Don Tuley presented his monthly department report. Tuley stated that there was an electrical problem in the circuit clerk’s office which was causing computer issues and was the result of an outlet which was not properly grounded; the department was able to resolve this issue. Tuley reported that eight fire extinguishers were obtained from the old jail and have been certified; four were placed within the courthouse and four remain available where needed. Tuley reported that they have relocated the alarm for the handicap elevator at the courthouse to inside the building at the request of court security. Tuley stated that the flag pole from the old jail has been installed at the VAC Office. Tuley reported that the health department was having problems with a circuit breaker which would trip daily; the department spent time splitting circuits to resolve this issue. The department responded to the usual number of service calls.
Projects Budget – Tuley stated that he had received a request from Judy Cremer to replace the carpeting and paint the circuit clerk’s office. Tuley stated that this will be a challenge as there are a lot of workstations and computers that will still need to be functional during business hours. Weber suggested that they could be relocated to the basement of the PSC while the work is being completed. Spafford questioned if this work could be done over a weekend. The committee will review the circuit clerk’s office once the meeting is adjourned.
The Committee then discussed a request from the health department to replace the linoleum at the H&E building. A discussion took place as to who should be responsible for this expense; it is believed that in the past the department has covered this type of expense. Consensus of the Committee is that the health department should be responsible for this.
Tuley then stated that the other capitol request items would be a new truck, steel plating for the judges benches and a new railing for the backside of the Regions building.
Results of study on replacement of boilers and fuel efficiency - Weber stated that he had received an estimate of $48,000 for a 70 hp boiler and $41,500 for a 50 hp boiler each having a variable rate on the BTU input. Weber stated that an approximate 15% savings is estimated.
Request from PFD – Use of County Jail – Ladder Training Exercise – Weber stated that he had received a request from the Pontiac Fire Department to use the old jail in a ladder training exercise. Motion by Weller, second by Franey to allow Pontiac Fire Department the use of the old county jail for a ladder training exercise, pending a waiver of liability is provided and a 48 hour notification and clearance from the Sheriff. MOTION CARRIED ON ALL AYES.
Disposal of property – County Jail – The Committee reviewed a memo dated August 21, 2003 which stated that public funds and publicly held assets are to be used only for public purposes, i.e. no gifts. Weber will contact the State’s Attorney and will also contact those entities which have already received property.
Verizon Bill – 911 – The Committee reviewed a bill from Verizon in the amount of $5,100. The bill covered the transfer of phone service from the county jail to the new public safety complex, including use of temporary phone equipment, adding new equipment, voice mail set up and other items. The initial estimate given for this work was approximately $20,000. Motion by Spafford, second by Franey to approve the bill from Verizon in the amount of $5,100. MOTION CARRIED WITH ALL AYES.
Request to Allow Livingston County Historical Society to Tour Old Jail – The Committee discussed a request from the Livingston County Historical Society to Tour the old county jail. Motion by Weller, second by Spafford to approve the request to tour the old jail by the Livingston County Historical Society, pending approval by the Sheriff and State’s Attorney, as well as a signed waiver of liability signed by each individual who will be touring. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the monthly bills. Motion by Franey, second by Woodburn to approve the bills as presented. MOTION CARRIED WITH ALL AYES.
Motion by Franey, second by Lyons to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 6:40 p.m. ____________________________ Alina Hartley County Board, Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF JULY 6th, 2006 MEETING
Committee Chairman Weber called the meeting to order at 5:02 p.m. in the Clavey Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Weber, Woodburn, Deany, Franey, Lyons, Weller Absent: Spafford Also Present: Jeanne Rapp, Sheriff McCarty
Weber called for any additions or changes to the revised agenda. Motion by Woodburn, second by Deany to approve the revised agenda as presented. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the June 5th, 2006 meeting. Motion by Weller, second by Lyons to approve the June 5th, 2006 minutes. MOTION CARRIED WITH ALL AYES.
Monthly Department Report – Don Tuley – Don Tuley presented his monthly department report. The Committee reviewed pictures of the filling of the cistern and new ramp at the H&E building. Tuley stated that it took 60 tons of clay and 40 tons of black dirt to top the cistern, leveling and seeding is complete as well. Tuley reported that the IHR sidewalk had been poured leveling and seeding is complete as well. Tuley then stated that he had received a request for the newer prefabricated garage at the old jail. He stated that there is some damage on this garage and would have little to no value. Consensus of the Committee is to approve the request to remove this garage from the old jail pending presentation of proof of insurance and liability waiver.
Security Camera Bids– Sheriff McCarty presented the Committee with a proposal from Engel Electric for the purchase and installation of three additional security cameras in the C, D & E areas, as well as the addition of Infrared Illuminators for two cameras located in master control. McCarty stated that additional cameras are needed in the C, D & E units as they are the largest units and there are some areas out of view. McCarty further stated that the addition of the Infrared Illuminators will help distinguish between officers and detainees as this area is dark. McCarty stated that both these items are considered safety issues. The Committee questioned whether the addition of the infrared illuminators would be sufficient. McCarty stated that according to the contractor, yes it will be, but he will again question Engel regarding that issue and will possibly install only one at first to test. Motion by Weller, second by Deany to approve the proposal from Engel Electric Co. in the amount of $8,190. MOTION CARRIED WITH ALL AYES.
Generator Jail– Weber stated that the Health Department has declined the use of the generator due to the cost issue. Weber stated that he had received a request from Dwight Fire Department for the generator, who understands that they will be responsible for moving and also providing an electrician to return power to the building. Tuley noted that Durham electric had quoted a price of $500 for the transfer twitch. Motion by Weller, second by Woodburn to accept the proposal of Dwight Fire Department for the removal of the generator from the old jail. MOTION CARRIED WITH ALL AYES.
Review Budget Items – Weber stated that as the budget process is currently under way he would like to investigate the possibility of replacing the boilers at the courthouse and also the H&E building. Weber stated that this does not currently have to be done as the boilers are functional, however, they are not efficient. Woodburn questioned if there would be any way of estimating the cost savings of replacing the boilers; Weber and Tuley will be looking into this. It was also mentioned that the units at Livingston Manor may be cheaper to replace as well.
Capitol Improvement Items – Tuley noted that some of the items he would like to be considered for capitol improvements include funds for bullet proof shields for the judgest desks and a railing for the back of the Regions building. Tuley stated that he received an initial estimate of $10,000-$15,000 to replace the railing.
Other Items – Weber noted that the warranty for the roof and also it’s materials has been received for the Public Safety Complex.
The Committee reviewed the monthly bills. Motion by Woodburn, second by Weller to approve the bills as presented. MOTION CARRIED WITH ALL AYES.
Motion by Deany, second by Lyons to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 5:42 p.m. _____________________ Alina Hartley County Board, Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF JUNE 5th, 2006 MEETING
Committee Chairman Weber called the meeting to order at 6:00 p.m. in the Clavey Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Weber, Woodburn, Deany, Franey, Lyons, Spafford, Weller Absent: Also Present: Jeanne Rapp, Don Tuley, Bruce Koerner
Weber called for any additions or changes to the agenda with there being none requested. Motion by Deany, second by Woodburn to approve the agenda. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the May 1st, 2006 meeting. Motion by Franey, second by Woodburn to approve the May 1st, 2006 minutes. MOTION CARRIED WITH ALL AYES.
Monthly Department Report – Don Tuley – Tuley reported that the department spent most of a two week period cleaning out the old jail; he stated that most everything has been removed except what is to be scrapped. Tuley stated that he had contacted recyclers Rick Thomas, Joe Cleary and Mike Couch in regards to removing the remaining items from the building, but they were only interested if the items were removed from the building and placed outside. Tuley will contact additional recyclers in the area to see if they would be interested.
Tuley stated that a request had been received from the Chenoa Fire Department for the deep fryer; consensus of the committee is to approve the request, with the Chenoa Fire Department to arrange for pick up. Tuley then questioned what should be done with the cell doors, razor wire fencing, security lights, sprinkler system, etc.; consensus of the committee is to hold off on making any additional changes to the building at this time.
Tuley reported that yard work has been continuous due to the high level of rain. He reported that several central air units have been down, but as of today all are working properly. Tuley reported that the department has begun to drain and flush the boilers for summer inspections. He noted a few repairs that would need to be done before the fall startup. Tuley reported that the payphone on the second floor had been removed; he questioned whether it should be replaced since most people carry cell phones anyway and there is a payphone outside the courthouse. Consensus of the committee is to wait and see if the phone is missed. Tuley then stated that the City of Pontiac has begun to replace the sidewalk around the Courthouse.
Cistern Progress Report – Weber reported that the cistern had been filled at the old jail and is considered complete. Weber stated that the cistern at the H&E building apparently has 8’ of concrete surrounding; Weber suggested is be covered with a steel plate and filled as there is no danger of it collapsing. Consensus of the committee is to fill with dirt at this time.
Moving of generator to H&E – Tuley stated that the estimates were $6,000 to move the generator from the old jail to the H&E building and $5,900 for plumbing and gas line installation. Tuley also stated that the main breaker would also need to be replaced and would cost approximately $800. Tuley stated that MaLinda Hillman will be checking with her board to see if any funds would be available to share in the expenses. A discussion took place as to what the generator would be used for and how high of a wattage would be needed. It was suggested that depending on what is needed, purchasing a new generator for the H&E building may be cheaper than moving the one from the old jail. Rapp will contact the Sheriff and MaLinda Hillman to see exactly what is needed.
Purchase of witness box – Steve Weeks – Weber stated that Steve Weeks had contacted him and asked if the county was willing to make any reasonable offer to buy back the witness box. Consensus of the committee is that there is no need for the witness box nor is there any room to store. It was suggested that possibly the historical society would be interested in purchasing.
Mowing Services – Poor Farm Cemetery – The committee reviewed a bid from Future’s Unlimited for lawn care service at the Poor Farm Cemetery. It was stated that the ditches have annuals planted and do not needed mowed except maybe once or twice a year. Motion by Franey, second by Spafford to approve the bid from Future’s Unlimited. MOTION CARRIED WITH ALL AYES. Weber stated that funds would not be available within the maintenance budget. Consensus of the committee is to pay for these services out of the maintenance budget and if and when the line item goes over, a transfer of funds can be made; a line item will be added to next years budget to cover this expense.
Future’s Unlimited – Offer to purchase Rathbun building – Weber stated that Future’s Unlimited has offered the county an opportunity to purchase the Rathbun building for $140,000 or best offer. Motion by Woodburn, second by Franey to not make an offer on the building. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the monthly bills. Motion by Woodburn, second by Weller to approve the bills as presented. MOTION CARRIED WITH ALL AYES.
Motion by Deany, second by Franey to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 6:52 p.m.
________________________ Alina Hartley County Board, Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF MAY 1st, 2006 MEETING
Committee Chairman Weber called the meeting to order at 6:00 p.m. in the Clavey Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Weber, Woodburn, Deany, Franey, Lyons, Spafford, Weller Absent: Also Present: Jeanne Rapp, Don Tuley, Bruce Koerner
Motion by Woodburn, second by Lyons to approve the agenda. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the April 3rd, 2006 meeting. Motion by Spafford, second by Deany to approve the April 3rd, 2006 minutes. MOTION CARRIED WITH ALL AYES.
Lawncare Contract – Tuley stated that the contractor who had provided lawncare in years past has elected not to continue doing so. He presented the Committee with bids for lawn care maintenance from JT’s Lawncare in the amount of $3,600 and Crews Lawncare in the amount of $5,250. Motion by Spafford, second by Deany to accept the bid from JT’s Lawncare. MOTION CARRIED WITH ALL AYES.
Cistern – H&E and PSC – Weber stated that the cistern at the old jail needs to be filled as it is a safety concern now that the prisoners have been moved to the new Public Safety Complex. Weber further stated that there are two or three cisterns at the H&E building which will need to be filled as well. Weber stated that the committee will review bids for this item in June, however, the department will proceed with the filling of the cistern at the old jail as soon as possible.
Elevator Maintenance timeframe - Tuley stated that Jason Martin from Otis had went through the elevator system to determine what was needed and parts are currently on order. Tuley stated that Otis will contact him once all the parts are received, but he estimates the work will be scheduled for September. Weber stated that Judge Frobish suggested that a chairlift be purchased to accommodate the elevator downtime. Weber stated that he had received a price quote for approximately $10,000 for a two part chair lift and approximately $20,000 for a chair lift that would wrap around the stair case. Consensus of the Committee is to explore other options.
Future’s Unlimited request - The Committee reviewed a request from Future’s Unlimited to build a garage. The letter stated that Future’s may be eligible to receive additional funding if they were able to garage or shelter their vehicles. Motion by Franey, second by Spafford to approve the request made by Future’s Unlimited. MOTION CARRIED WITH ALL AYES.
Monthly Maintenance Department Report – Don Tuley – Tuley stated that a fire inspection had been done at the Regions Building with no fire hazards being found. Tuley reported that the handicap ramp at the H&E building has been completed. Tuley stated that shelving has been built and installed at the H&E building as well. Tuley reported that the department has begun to clean and repair air conditioning units for the summer. Tuley stated that he has been working with Durham Election and BDI to get cost estimates on moving the generator from the old jail to the H&E building.
The Committee reviewed the bills presented. Motion by Lyons, second by Franey to pay the bills. MOTION CARRIED WITH ALL AYES.
Motion by Franey, second by Spafford to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 7:00 p.m.
____________________________ Alina Hartley County Board, Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF APRIL 3rd, 2006 MEETING
Committee Chairman Weber called the meeting to order at 6:02 p.m. in the Clavey Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Weber, Woodburn, Deany, Franey, Lyons, Spafford, Weller Weller (arrived at 6:10) Absent: Also Present: Jeanne Rapp and Don Tuley
Motion by Franey, second by Deany to approve the revised agenda. MOTION CARRIED WITH ALL AYES.
Motion by Spafford, second by Franey to approve the March 6th, 2006 minutes. MOTION CARRIED WITH ALL AYES.
Review of Maintenance Budget – Additional Work at PSC – Weber stated that the maintenance department had contracted someone to help finish up some projects at the Public Safety Complex. Consensus of the Committee is that this should be paid for out of the jail fund and not the maintenance general fund.
Scheduling of Elevator Repairs – Tuley stated that Otis with be here within a week to evaluate what parts are needed. Otis estimated that once they order the parts it will be approximately 12 weeks before they can schedule the repairs. Tuley stated that it looks like the biggest gap between jury calendars would be between September and November when there is a ten week span.
Monthly Maintenance Department Report – Don Tuley – Tuley stated that he and Terry Taylor had attended the IPRF supervisors training in Bloomington, which was the first of three courses. Tuley reported that he assisted the county clerk’s office in delivering and picking up election equipment. Tuley reported that the new metal detector has been ordered and should be delivered within a couple weeks; once delivered a technician will schedule a training session with court security. Tuley stated that the new air conditioning unit had been installed in the treasurer’s office. Tuley reported the department completed work on some safety concerns for the health department and IHR and has hired Stadel Contractors to oversee the building of the handicap ramp for the H&E building. He reported that the old ramp has been removed and the new one is about ¾ complete; he expects the project to be complete in about one week. Tuley reported that Terry Taylor is experiencing some back problems and will be on light duty for a least a month, and possibly longer; Don Stadel will be available to assist the department.
Request by City of Pontiac for installation of lights – The Committee reviewed a letter by Roger Wahls which stated that Bob Carls, city of Pontiac, is requesting permission to install lights around the courthouse square to match those that have already been installed in the downtown area. He also requested permission to place white lights on our trees which border the sidewalk during the Christmas light up. Motion by Spafford, second by Franey to take to the full board the request made by the City of Pontiac. MOTION CARRIED WITH ALL AYES.
Weber mentioned that he had received a request for assistance from Future’s Unlimited. He stated that this will be discussed at the May 2006 meeting.
Motion by Woodburn, second by Deninger to go into Executive Session. MOTION CARRIED WITH ALL AYES ON ROLL CALL VOTE. Executive session began at 6:32 p.m.
Regular session began at 6:38 p.m.
Motion by Weller, second by Franey to keep closed the April 5, 2004, May 12, 2004 and October 3, 2005 executive session minutes. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the bills presented. Motion by Woodburn, second by Lyons to pay the bills. MOTION CARRIED WITH ALL AYES.
Motion by Weller, second by Spafford to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 6:42 p.m. _________________________________ Alina Hartley County Board, Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC PROPERTY MINUTES OF MARCH 6TH, 2006 MEETING
Committee Chairman Weber called the meeting to order at 6:00 p.m. in the Clavey Room at the Livingston County Courthouse, Pontiac, Illinois.
Present: Weber, Woodburn, Deany, Franey, Lyons, Spafford, Weller (arrived at 6:15) Absent: Also Present: Jeanne Rapp and Don Tuley
Motion by Franey, second by Spafford to approve the agenda. MOTION CARRIED WITH ALL AYES.
Motion by Spafford, second by Woodburn to approve the February 6th, 2006 minutes. MOTION CARRIED WITH ALL AYES.
Review Proposals for new Security Detector – Tuley stated that he received a second quote from L3 Communications in the amount of $4195 for a Garrett Unit. He stated that the quote he presented last month from SecurMAR was for $3,984. He stated that he could not recall what type of unit this was, but that it is the same unit that is used in McLean County. He further stated that this unit had been reviewed by Sheriff McCarty. Rapp stated that Sheriff McCarty would like to be included in the selection of the security detector since it is his staff that operates it. Motion by Franey, second by Spafford to approve the purchase of a new Security Detector not to exceed $5,000. MOTION CARRIED WITH ALL AYES.
Resolution for Proposed Elevator Repair and Security Detector if approved – The Committee Reviewed a resolution to transfer Landfill funds to cover expenses from necessary elevator repairs and the purchase of a new security detector. Woodburn stated that the resolution would need to be changed to include mention of the security detector as well. Motion by Spafford, second by Franey to approve the Resolution to transfer landfill funds in the amount of $55,000 for elevator repairs and a new security detector. MOTION CARRIED WITH ALL AYES.
Discuss Problems Associated with Elevator Downtime – Weber stated that Judge Frobish that there would be other issues in addition to scheduling around jury trials including inmates coming in with shackles, getting up the stairs would be a problem, as well as an employee who the judge felt would not be capable of walking the stairs. Judge Frobish requested that he be allowed to use the Clavey Room while the elevator was down. Weber mentioned that that employee could possibly use the remodeled HR office, as it would not yet be accommodated, during the elevator down time. Weber suggested that Tuley proceed with ordering and scheduling the work, and a meeting will then be scheduled with Judge Frobish to find an appropriate solution to these issues.
Remodeling Update – Sheriff’s Old Office / County Board Office – Weber stated that the remodeling has been completed and the furniture has been ordered. He stated that the old Sheriff’s Office would become the new County Board Office and would include a separated meeting area. He further stated that the current County Board Office would become the new HR person’s office.
Monthly Maintenance Report – Don Tuley Don Tuley gave the monthly maintenance department report. He stated that the department has completed the renovation of the former Sheriff’s office including relocating plumbing to move the sink from the main room to the rear storage room. Tuley stated that new light lenses were installed in all the fixtures for the Circuit Clerks office as well as the old Sheriff’s office as they had yellowed with age. He further stated that the lose tile had been repaired in the hallway of the main floor of the courthouse. Tuley stated that the compressor for the A/C unit in the Treasurer’s office is out. He stated that due to the age of the unit it would be better to replace rather than repair; Lyons Bros. will be installing a new unit when weather permits, with the cost being approximately $1,900 to $2,000. Tuley stated that the signs prohibiting skate boarding, bicycling etc., had been installed at the Regions Building. Tuley stated that the department is currently working on some safety concerns at the H&E Building. He stated that the department responded to various service calls throughout the month. Tuley reminded the Committee that he and Terry will be attending the Illinois Public Risk Fund Supervisor Training in Bloomington on Thursday March 9th; he stated that John Seeman would be the only one available that day.
The Committee reviewed the bills presented. Motion by Woodburn, second by Lyons to pay the bills. MOTION CARRIED WITH ALL AYES.
Motion by Deany, second by Woodburn to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 6:35 p.m. __________________________ Alina Hartley County Board, Administrative Assistant
Public Property Committee of the Livingston County Board Meeting Agenda Stan Weber, Chair Dee Woodburn, Vice Chair Monday, April 3rd, 2006 @ 6:00 p.m. 112 W. Madison Street Pontiac, IL
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