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The Public Safety Complex Building Special Ad Hoc Committee is comprised of the following members:
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE MAY 2nd, 2006 MEETING
Chairman Weber called the meeting to order at 11:05 a.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Deany, Fairfield, Knudsen, Wahls, Woodburn Absent: Also Present: Jeanne Rapp, Sheriff McCarty, Chief White, Cindy Gilliam (Middleton), Lynn Cahill-Masching, Don Verdun, Dennis Higgins, Russ Middleton, Bruce Koerner
Motion by Woodburn, second by Fairfield to approve the agenda. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the April 4th, 2006 meeting. Motion by Deany, second by Knudsen to approve the minutes. MOTION CARRIED WITH ALL AYES.
Review warranties – Cindy stated that she has been in discussion with McCoy regarding the warranty for the roof, but she does not yet have a final answer. She stated that we have the warranty for the material, but not for the roof itself. Cindy stated that she still has two warranties pending, but all of the OEM manuals have been received.
Review Final Payments - Cindy stated that she had received a request for final payment from Engel in the amount of $38,399.76. Cindy stated that there will be a bill coming from Bennett for temporary lines that were used during the 911 transition. Cindy stated that Dries Bros and McDaniels are complete; Dodson has a payment pending which was already approved in the amount of $2,146; McCoy still has pending litigation. Motion by Fairfield, second by Knudsen to approve final payment to Engel in the amount of $38,399.76. MOTION CARRIED WITH ALL AYES.
Other Items as may be needed – The Committee discussed some possible humidity problems in the 911 area. The Committee then discussed some issues that have surfaced since the transferring of detainees including water pressure problems, parking lot lines, the grass, the Trane chiller, and the water softener. Cindy will contact Dodson to come out and run some tests. Don Verdun stated that there are four showers which need another dam or barrier built to hold in the water.
Motion by Knudsen, second by Deany to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 12:05 p.m.
__________________________________ Alina Hartley County Board, Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE APRIL 4TH, 2006 MEETING
Chairman Weber called the meeting to order at 11:08 a.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Deany, Fairfield, Knudsen, Wahls, Woodburn Absent: Also Present: Jeanne Rapp, Chief White, Cindy Gilliam (Middleton), Lynn Cahill-Masching, Don Verdun, Dennis Higgins
Weber requested the agenda be amended to add two proposals for post construction items. Motion by Knudsen, second by Deany to approve the agenda as amended. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the March 7th, 14th, & 16th, 2006 meetings. Motion by Fairfield, second by Wahls to approve the minutes. MOTION CARRIED WITH ALL AYES.
Review Post Construction Items – Chief White stated that there is still one shower that is not draining properly due to the fact that the drain is higher than the floor around it. White further stated that he had spoken with McCoy and they will be sending someone out.
Cindy stated that there is a problem with the warranty on the roof. She stated that Nelson had agreed to pay an additional $32,000 due to the increase in steel prices, because they were in need of the material. Cindy stated that Doug had requested that the $32,000 be withheld and placed in an escrow account. She further stated that we would not be able to get a warranty until the $32,000 is paid.
Weber stated that the remaining items that will need to be addressed are manuals, as built drawings, financial resolution, change order questions, and construction photos. These items will be discussed during the May 2006 meeting.
The Committee then reviewed two proposals from William Abraham. The first proposal, in the amount of $2700, is for the installation of a door in the laundry room. The second proposal, in the amount of $855, is for the pouring of concrete near the electrical panel in the basement. Motion by Knudsen, second by Deany to approve the proposals by Abraham. MOTION CARRIED WITH ALL AYES.
Review and Approval of Bills – The Committee reviewed three bills for 911, ACE Worldwide in the amount of $1,142.64, and two bills from Durham electric in the amounts of $1,031.93 and $2,000. Motion by Fairfield, second by Deany to approve the bills presented. MOTION CARRIED WITH ALL AYES.
Motion by Knudsen, second by Woodburn to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 12:08 p.m. __________________________________ Alina Hartley County Board, Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE MARCH 16TH, 2006 MEETING
Chairman Weber called the meeting to order at 5:30 p.m. at 112 W. Madison, Pontiac, IL.
Present: Weber, Fairfield, Deany, Knudsen, Wahls (arrived late), Woodburn Absent: Also Present: Sheriff McCarty, Chief White, John Franey, Bruce Koerner
Weber called for any additions or changes to the agenda, with there being none requested. Motion by Fairfield, second by Woodburn to approve the agenda. MOTION CARRIED WITH ALL AYES.
Post Construction Items – Weber stated that the vision panel is going to be handled by Glass Plus and Govanini and just needs to be scheduled. Weber then stated that the stools for video visitation are not going to work as we would need an approximate 9” extension to attach them to the wall. He further stated that we could use the seats that we have and mount them to a pedestal or we could order new seats at a cost of approximately $80 each.
Weber then stated that McCoy had been working on the showers, but they still needed coated. He further stated that the water pressure had to be adjusted as there was too much over spray.
Fairfield stated that he had spoken with Verizon in regards to an uninterrupted power supply which would keep the phone lines operational in the event of a power outage. He stated that cost would be approximately $300-$400.
Weber then requested that Sheriff McCarty have Don Verdun contact BDI plumbing to arrange for the installation of two backwater valves in the kitchen storage room to prevent flooding at the suggestion of Bruce Koerner.
Motion by Knudsen, second by Woodburn to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 5:47 p.m. __________________________________ Alina Hartley County Board, Administrative Assistant LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE MARCH 14TH, 2006 MEETING
Chairman Weber called the meeting to order at 1:05 p.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Fairfield, Deany, Knudsen, Wahls, Woodburn Absent: Also Present: Sheriff McCarty, Chief White, Lynn Cahill-Masching, Don Verdun Members of the public
Weber called for any additions agenda, with there being none requested. Motion by Knudsen, second by Fairfield to approve the agenda. MOTION CARRIED WITH ALL AYES.
Review Punch List – Weber stated that he had spoken with Doug McCoy and Art in regards to the shower issues. He stated that McCoy had suggested that the two showers (upper & lower area D) that are still not draining be redone to add a slope and a 1 ½” ridge. Weber stated that this should be complete by Friday.
Post Construction Items – The Committee reviewed a list of post-construction projects. Weber stated that he had spoken with Govanini in regards to the 10”X10” vision panel for the outside recreation yard door, and they had stated that they would like the glass to be precut. Weber stated that McCoy stated that they would install the privacy panel in the booking shower. Weber further stated that he had spoken with Dave Winters in regards to signs. There will be 4 signs total 2 at the end of the PSC driveway, 1 at Reynolds and 1 on Rte. 116, and Dave Winters will be handling this. Don Verdun stated that the louvers on the generator have been installed and are considered complete.
Payment Request McDaniels –Cindy was not present to request.
Motion by Fairfield, second by Knudsen to recess. MOTION CARRIED WITH ALL AYES. Meeting recessed at 1:35 p.m. Recessed Meeting to be held Thursday, March 16th, 2006 at 5:30 p.m. prior to the board meeting. __________________________________ Alina Hartley County Board, Administrative Assistant LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE MARCH 7TH, 2006 MEETING
Chairman Weber called the meeting to order at 11:00 a.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Deany, Fairfield, Knudsen, Wahls, Woodburn Absent: Also Present: Sheriff McCarty, Chief White, Cindy Gilliam (Middleton), Jeanne Rapp, Lynn Cahill-Masching, Don Verdun
Weber called for any additions or changes to the agenda, with there being none requested. Motion by Knudsen, second by Deany to approve the agenda. MOTION CARRIED WITH ALL AYES.
The Committee reviewed the minutes of the February 7th, 14th, 21st, & 28th, 2006 meetings. Motion by Fairfield, second by Wahls to approve the minutes. MOTION CARRIED WITH ALL AYES.
Review Punch List - The Committee then reviewed remaining punch list items. Don Verdun stated that there is still a shower that has not been repaired, some showers are still not draining properly, and some showers have not been checked due to the fact that the flooring has not been sealed. Verdun then stated that he had spoken with Tom at Engel and the damaged louvers had been ordered and are expected to be installed this week.
Chief White stated that McCoy had returned all their keys to him. He stated that he instructed McCoy to contact the Sheriff’s Department if they needed access to the building to finish their remaining punch list items. White then stated that McCoy had not been back to finish their items, nor have they contacted him. Weber stated that he would contact McCoy to go over their remaining items.
Chief White then stated that Cremer we supposed to be in to repair two video visitation boxes that are not working, but due to illness have not been in. Chief White will contact them again to see when they will be in.
Rapp then questioned if the Liv/Com area is complete since they are scheduled to make their transition next week, March 13th & 14th. White stated that there is still some painting that has not been done, but that he had spoken with Dennis Higgins and he is o.k. with proceeding with the move as is.
Review Soundproofing – Lynn Cahill-Masching stated that the soundproofing is now complete. She stated that Home Energy would be in today to do some touch up work, but aside from that they were done. She further stated that the soundproofing has made a huge difference and she is happy with the work done.
Substantial Completion Dates – Dodson Plumbing, Htg., & Ac., Inc. - Cindy stated that the mechanical systems were complete as of June 16th with everything else having a substantial completion date of December 16th. McDaniels Fire System – Cindy recommended a substantial completion date of December 16th. Dries Bros. – Cindy recommended a substantial completion date of December 16th.
Review Vendor Retainage – The Committee discussed the request for payment from Engel Electric. Cindy stated that the current amount the county owes Engel is $66,381.84. Rapp stated that Engel and subcontractors of Engel still have work that needs to be completed. Knudsen questioned if the county retains $20,000 if that would be enough to cover the remaining items. Cindy stated that she thought it would be enough, and Lynn stated that she would feel comfortable reducing the retainage to $20,000. Motion by Knudsen, second by Woodburn to release $40,000 to Engel Electric and retain the remaining $26,381.84. MOTION CARRIED WITH ALL AYES. Motion by Woodburn, second by Knudsen to approve Dodson Plumbing, Htg., & Ac., Inc. for final payment with a substantial completion date of June 16th for mechanical items and December 16th, for all other items. MOTION CARRIED WITH ALL AYES. Motion by Wahls, second by Fairfield to approve McDaniels Fire Systems for final payment with a substantial completion date of December 16th. MOTION CARRIED WITH ALL AYES. Motion by Fairfield, second by Knudsen to approve Dries Bros., Plumbing Co. for final payment with a substantial completion date of December 16th. MOTION CARRIED WITH ALL AYES.
Post Construction Items – The Committee reviewed a list of post construction items. Sheriff McCarty stated that of the 63 pneumatic locks installed in the building, the 19 exterior locks would need to be changed. He stated that Chief indicated to him that Southern Steel would have to do the work or it would void the warranty. Motion by Fairfield, second by Knudsen to authorize Sheriff McCarty to proceed with updating the locks. MOTION CARRIED WITH ALL AYES.
The Committee discussed the basement and the water issues. Consensus of the Committee is to look into installing some kind of patch at least 2” high by the electrical panels.
Sheriff McCarty stated that he had received a request from Pontiac Fire Chief Dennis McDugle to use the downstairs meeting/training area as a central operation center during emergency situations. McCarty stated that the Red Cross would also like to use that room. McCarty stated that there would be plenty of room to accommodate them and phone lines had already been installed. He stated that the only expense would be for base radios, but the number of radios is yet to be determined. Consensus of the Committee is that this is an excellent idea and this area could be used to accommodate all the agencies during emergency situations as a central base of operations. Rapp stated that she would like the Sheriff to present this to the Administrative Committee.
Review and Approval of Bills – The Committee reviewed a bill from Middleton in the amount of $37,622.89. Motion by Wahls, second by Deany to approve payment to Middleton. MOTION CARRIED WITH ALL AYES.
Motion by Knudsen, second by Woodburn to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 12:36 p.m. Special Meeting to be held Tuesday, March 14th, 2006 at 1 p.m.. __________________________________ Alina Hartley County Board, Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE FEBRUARY 28th, 2006 MEETING
Chairman Weber called the meeting to order at 1:00 p.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Fairfield, Knudsen, Wahls, Woodburn Absent: Deany Also Present: Sheriff McCarty, Chief White, Cindy Gilliam (Middleton), Russ Middleton, Jeanne Rapp, Bruce Koerner, Lynn Cahill-Masching, Dennis Higgins, Don Verdun,
Weber stated that he received a call from Engel who is requesting additional funds be released to him. Weber stated that this discussion will be continued on March 7th, 2006.
Russ Middleton stated that he had spoke with the state Fire Marshall in regards to the three duct detectors and the Fire Marshall had responded that it would be acceptable not to install these three duct detectors. Cindy stated that this is no longer an issue as smaller detectors were being installed today.
The Committee then discussed the status of the soundproofing. Chief White stated that the soundproofing should be completed on Friday, March 3rd. He further stated that the soundproofing has made a huge difference in the rooms that are complete. Weber stated that a room needed to be added for soundproofing which would cost approximately $1250. He stated that normal conversation would not be possible in this room due to constant sound reverberation; he stated that equipment noise resonated throughout the room. The Committee will discuss this issue as well on March 7th.
The Committee then reviewed the status of punch list items by contractor. Weber inquired of Dennis Higgins if he was satisfied with the testing and training in the LivCom area; Higgins responded it was o.k.
Chief White stated that the biggest issue at this point would be with Integrated and getting the system set up properly. He stated that Integrated is currently working on the situation, but this could be a potential delay item.
Consensus of the Committee is to have Chief White start collecting keys from the contractors and Weber will contact McCoy to arrange a meeting.
Motion by Fairfield, second by Woodburn to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 2:05 p.m.
__________________________________ Alina Hartley County Board, Administrative Assistant LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE FEBRUARY 21st, 2006 MEETING
Chairman Weber called the meeting to order at 1:00 p.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Fairfield, Knudsen, Wahls, Woodburn Absent: Deany, Also Present: Chief White, Cindy Gilliam (Middleton), Bruce Koerner, Lynn Cahill Masching, Dennis Higgins, Don Verdun, Jeanne Rapp, Sheriff McCarty, Russ Middleton
Motion by Fairfield, second by Knudsen to approve the agenda. MOTION CARRIED WITH ALL AYES.
Review Punch List The Committee reviewed a punch list separated by individual contractors.
Russ Middleton stated that he had tried to contact the Fire Marshall in regards to the duct detector installation issue. He has not received a call back as of yet.
Cindy stated that she had received an email from McDaniels requesting a payment of $1358 for additional work performed. The Committee will discuss this issue at the February 28th, 2006 special meeting.
Lynn stated that she had researched the double bunking issue in the special needs cells and there are no regulations as to height requirements. Chief White stated that we do need to have these installed especially in the woman’s dorm. Cindy will send a letter of request to McCoy to install embeds.
Motion by Knudsen, second by Woodburn to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 3:10 p.m. Committee to meet at 1 o’clock p.m. on Tuesday, February 28th, 2006.
__________________ Alina Hartley Administrative Assistant LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE FEBRUARY 14TH, 2006 MEETING
Chairman Weber called the meeting to order at 11:00 a.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Fairfield, Knudsen, Absent: Deany, Woodburn, Wahls Also Present: Chief White, Cindy Gilliam (Middleton), Bruce Koerner, Lynn Cahill Masching, Dennis Higgins, Don Verdun, & Jeanne Rapp, Art (McCoy Construction)
Motion by Knudsen, second by Fairfield to approve the agenda. MOTION CARRIED WITH ALL AYES.
Review Punch List The Committee reviewed a final punch list compiled by Chief White and Lynn Cahill-Masching.
Lynn stated that the louvres on the generator are still broken, and we do not know who is responsible for the damage. Cindy stated that she had spoken to Engel and they are to resubmit a request to McCoy to turn this item over to insurance.
Art stated that the shower in the work release area is still not draining properly. He stated that Doug would like permission to build up the floor to allow for proper drainage. Koerner stated that he would first like to check the spray pattern to see if this will correct the problem.
Lynn stated that something would need to be done about the partitions in the W1 and W2 in that they are not sturdy. Russ Middleton stated that Middleton & Associates would take care of braces for the partitions.
The Committee then discussed the missing embeds. There are a total of five embeds missing, including 2 in woman’s, 3 in standard male and 2 special needs. Lynn stated that the woman’s would be the only immediate concern, but that all embeds were in the original spec. It was also stated that these rooms would not have exterior walls as originally discussed.
Chief White stated that the flooring company would be sending something to repair the floor in the employee physical conditioning room that is severely stained.
The Committee then discussed item #173 being a potential delay item. Russ Middleton will check with the Fire Marshall to find a resolution. There is a problem with the sensors being installed because of the duct work. There is a possibility the sensors could be installed but would not be serviceable in the future. Koerner stated that there would need to be a solution for the mechanical room in that the water runs toward the electrical panels. He suggested some type of ramp or dam. Art stated that he would need to speak with Doug in that McCoy feels that the floor is level and within specifications with a tolerance of approximately 3/16”.
Cindy stated that she will separate the list by contractors and Stan will contact the contractors directly.
Dennis requested a punch list for 911 items and a manual to set up training.
Motion by Knudsen, second by Fairfield to recess. MOTION CARRIED WITH ALL AYES. Meeting recessed at 1:40 p.m. Committee to meet at 10 o’clock a.m. on Tuesday, February 21st, 2006.
__________________ Alina Hartley Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE FEBRUARY 7TH, 2006 MEETING
Chairman Weber called the meeting to order at 11:00 a.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Fairfield, Wahls, Deany, Knudsen, Woodburn Absent: Also Present: Chief White, Cindy Gilliam (Middleton), Bruce Koerner, Lynn Cahill Masching, Dennis Higgins, Don Verdun, & Jeanne Rapp
Chairman Weber called for any additions or changes to the agenda. Rapp stated she would like 911 bills to be added under item e. Other Items as Needed. Motion by Woodburn, second by Wahls to approve the agenda as amended. MOTION CARRIED WITH ALL AYES.
Chairman Weber then called for any additions or changes to the minutes of the January 3rd & January 12th, 2006 Committee meetings, with there being none requested Weber called for a motion to approve. Motion by Knudsen, second by Deany to approve the minutes of the January 3rd & January 12th, 2006 meetings. MOTION CARRIED WITH ALL AYES.
Review Lock Status Chief White stated that the locks had been completed approximately 1-1½ weeks ago.
Review Shower Status Cindy Gilliam stated that the work on the showers should be done at the end of the week. She stated that there were 20 shower areas total which needed repairs, 4 of those considered to have major drainage problems, and 3 being omitted and considered to be within specifications.
Review Soundproofing Weber stated that they had requested references from the two contractors who had submitted bids, with an appropriate response from only one, Home Energy Control, who supplied not only references, but also pictures of past work, including the Museum of Science and Industry in Chicago. Weber further stated Home Energy Control would be responsible for the water filtration in order to prevent staining. Cost for the filtration is not yet known.
Review Remaining Punch List Items The Committee reviewed the punch list from the transition team. Cindy suggested that a the Committee chose a move in date and draft a letter to the contractors which would state that they had until a certain date to complete their work and if the work isn’t complete on that date, we will hire someone else to complete the work for them and pay for it out of the responsible parties retainer. She further stated that this would not include any warranty work. Cindy reported that she had spoken with McCoy in regards to the shower partitions, and McCoy had requested a change order for this item; he further stated that he feels the work was done according to the specification. Cindy stated that she did instruct McCoy to go ahead and order the new partitions. A motion was then made by Fairfield, second by Knudsen to authorize Middleton to send a letter to contractors with a deadline of March 1st; if punch list items are not complete we will hire someone else, and pay for it out of their contingency funds. This would include all punch list items except warranty work. MOTION CARRIED WITH ALL AYES.
Chief White then questioned the bunks that had been ordered from Chief Industries. He stated that he and Lynn do not like those types of beds because they feel the brackets are not safe. He stated that he would like to review the other options available. Cindy stated that the only option available would be embedding, but the bracket would be visible on the exterior wall of the building.
Rapp requested a final punch list with the specific contractors responsible listed as well. She stated that there a quite a few different lists now, with some items completed and some items not completed. Chief White stated that he and Lynn will put a final list together and will list warranty items separately as well.
The Committee then reviewed item #9 on the punch list from the transition team, which refers to the louvered doors on the north end of the generator needing replaced due to damage. Cindy stated that she had requested Doug McCoy turn this item into his insurance company, but he had refused. Consensus of the Committee was to request McCoy turn this item into insurance once again and also that it be listed on the final punch list with a deadline of March 1st.
Lynn Cahill-Masching then stated that she is having a problem setting up training, because the contractors that are responsible for doing the training are under contract to communicate only to McCoy and not the owners.
Chief White stated that the entryway tile had finished being sealed on last Friday, however, was not done correctly and was left with a very oily finish. He stated that he has been in contact with the party responsible and they are supposed to return today to correct the problem. He further stated that if they did not return today he would be hiring someone else and charging the cost back.
Other Items as May be Needed The Committee then reviewed bills from 911 Liv/Com including bills from LaSalle County Glass, Widmer Interiors, Bennett Electronics, & Ragan Communications, totaling $148,577.37. Dennis Higgins stated that these bills have been passed to the Treasurer. Motion by Knudsen, second by Deany to approve the bills as submitted. MOTION CARRIED WITH ALL AYES.
Motion by Knudsen, second by Fairfield to recess. MOTION CARRIED WITH ALL AYES. Meeting recessed at 12:10 p.m. Committee to meet at 11 o’clock a.m. on Tuesday, February 14th, 2006.
__________________ Alina Hartley Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE JANUARY 12th, 2006 MEETING
Chairman Weber called the meeting to order at 5:12 p.m. in the Meeting Room at the Pontiac City Hall, Pontiac, IL.
Present: Weber, Fairfield, Wahls, Deany, Woodburn, Knudsen Absent: Also Present: Jeanne Rapp, Chief White, Cindy Gilliam (Middleton), Russ Middleton, Bruce Koerner, Lynn Cahill Masching
Motion by Woodburn, second by Wahls to approve the agenda. MOTION CARRIED WITH ALL AYES.
Cindy presented the Committee with two bids that she received for the installation of SonaSpray for soundproofing. The first bid received was from Home Energy Control in the amount of $47,913, and the second from Abercrombie Contractors, Inc. in the amount of $46,607. She stated that both companies had come recommended. Motion by Wahls, second by Knudsen to approve the installation of SonaSpray not to exceed $47,913. MOTION CARRIED WITH ALL AYES.
The Committee then reviewed a bill received from Bennett Electronic Service Co., in the amount of $14,977 for equipment installation for LivCom. Motion by Fairfield, second by Knudsen to approve the bill from Bennett. MOTION CARRIED WITH ALL AYES.
Motion by Fairfield, second by Woodburn to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 5:31 p.m.
__________________ Alina Hartley Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE JANUARY 3RD, 2006 MEETING
Chairman Weber called the meeting to order at 11:00 a.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Fairfield, Wahls, Deany, Woodburn, Knudsen Absent: Also Present: Sheriff McCarty, Chief White, Cindy Gilliam (Middleton), Bruce Koerner, Lynn Cahill Masching, Dennis Higgins Jeanne Rapp
Motion by Fairfield, second by Wahls to approve the agenda. MOTION CARRIED WITH ALL AYES.
Motion by Woodburn, second by Knudsen to approve the minutes of the December 6th, 2005 meeting. MOTION CARRIED WITH ALL AYES.
Discuss Completion Projects Sheriff McCarty gave an overview of some of the items that would need attention prior to the transition. McCarty stated that the control panels were still in need of additional labeling. He stated that there hasn’t been any work done to resolve the shower/drainage issue. He further stated that there are still some doors that are not functional due to misalignment. Chief White presented the Committee with a detailed punch list from Lynn Cahill-Masching. Consensus of the Committee is to have Chief White contact the contractors responsible.
Cindy stated that she received one of two bids for sound proofing. She stated that she was still awaiting a bid from one company, but the bid from Home Energy Control was for $47,913. Wahls questioned if there were any other options available at this point. Cindy stated that there are other possibilities, but they may not be suitable for this type of facility. Consensus of the Committee is to meet prior to the Board Meeting to discuss the second bid.
Discuss Bids on Laundry Room Door for Pipe Access Cindy stated that Russ Middleton was in the process of obtaining bids.
Discuss Proposals for Sign and Lights Weber stated that there is no update on this at this time.
Other Items as may be required Weber stated that he received a list of bills from Dennis Higgins for Liv/Com totaling $58,871.54. He stated that these bills have been passed to the Treasurer. Motion by Knudsen, second by Deany to approve the bills originally allocated to 911. MOTION CARRIED WITH ALL AYES.
The Committee then discussed additional items that would require attention including artwork for the plaque, embedding of beds for double bunking, shower heads and drainage issues. Cindy suggested the Committee consider independent testing in regards to the drains to determine fault. Rapp suggested that a meeting be called with contractors to discuss the problem and find a resolution. A meeting was then scheduled for 10 a.m., Wednesday January 4th, 2006.
Motion by Fairfield, second by Wahls to recess. MOTION CARRIED WITH ALL AYES. Meeting recessed at 12:15 p.m. Committee to meet at 5 o’clock January 12th prior to the board meeting.
__________________ Alina Hartley Administrative Assistant
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE DECEMBER 6th, 2005 MEETING
Chairman Weber called the meeting to order at 11:00 a.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Fairfield, Wahls, Deany, Woodburn, Knudsen Absent: Also Present: Sheriff McCarty, Chief White, Cindy Gilliam (Middleton), Russ Middleton, Bruce Koerner, Lynn Cahill Masching, Jeanne Rapp
Wahls requested that one item be added to the agenda, Old Jail Building. Motion by Deany, second by Fairfield to approve the amended agenda. MOTION CARRIED WITH ALL AYES.
Motion by Wahls, second by Deany to approve the minutes of the November 8th, 2005 meeting. MOTION CARRIED WITH ALL AYES.
The Committee discussed the need for sound proofing in areas of the building, particularly the work release and the female areas. Cindy Gilliam stated that spray in installation was originally in the plan, but was removed by suggestion from McCoy Construction due to its high cost. Cindy further stated that there would be two options for sound proofing at this point, the first being security panels installed above the doors, the other being the sono spray. Weber stated that the sound proofing could be done after the December 16th, 2005 deadline given to contractors.
Cindy stated that installing a back light to the sign would not be feasible as the letters would have to be removed and would be very costly. She further stated that it would likely be more cost efficient to install a light from below and then order a separate sign. Weber stated the sign would be installed under a separate bid and would be post construction.
Russ Middleton stated that Dries Bros. is currently working on drawing up a plan to solve the shower problems. Lynn Cahill Masching stated that there would need to be a number of drawings with different solutions as the showerheads and drainage problems are different in different areas of the building. Russ stated that Middleton would send a letter to Dries with the shower differentials and their recommendations.
A discussion then took place in regards to the old jail. Weber stated that before any transaction of real estate took place, the two west buildings would need to be torn down. Chief White stated that those buildings currently house evidence that is no longer valid. The legalities of holding a public auction in order to get rid of those items was then discussed. Weber stated that flag pole was originally donated by the Veterans Assistance Commission and a request has been made that the flag pole be installed in front of the VAC building. Sheriff McCarty stated that the H & E building has requested the generator. Rapp state d that she received a letter from the Pontiac Fire Department requesting the stove and icemaker from the old jail. Motion by Knudsen, second by Woodburn to allow the stove and icemaker to go to the Pontiac Fire Department with the reservation that no other county entity needs these items. MOTION CARRIED WITH ALL AYES.
Motion by Fairfield, second by Knudsen to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 12:05 p.m.
__________________ Alina Hartley, Adm. Asst.
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING MINUTES OF THE NOVEMBER 8th, 2005 MEETING
Chairman Weber called the meeting to order at 11:10 a.m. at 844 W. Lincoln St., Pontiac, IL.
Present: Weber, Fairfield, Wahls, Deany, Woodburn, Absent: Knudsen Also Present: Chief White, Cindy Gilliam (Middleton), Doug McCoy, Russ Middleton, Bruce Koerner, Dennis Higgins.
Rapp had one item to add to the agenda, Review of the Employment Agreement – Bruce Koerner. Motion by Wahls, second by Woodburn to approve the amended agenda. MOTION CARRIED WITH ALL AYES.
Motion by Woodburn, second by Wahls to approve the minutes of the September 13th, 2005 meeting. MOTION CARRIED WITH ALL AYES.
Motion by Deany, second by Wahls to approve the minutes of the October 4th, 2005 meeting. MOTION CARRIED WITH ALL AYES.
Ken White reported to the Committee that the issue with the food storage carts would be handled at a later date by the Sheriff’s Department.
Weber discussed with the Committee the option of adding protection to the Trane Chillers from outside damage, i.e. hail damage. He reported the initial estimate received was in excess of $5,000, however, he thought the committee might think about having maintenance look into some type of cover for the chillers. In addition it was mentioned that the Committee might look into adding the chillers into the insurance policy to cover such damage.
Rapp reviewed with the Committee the list of names to be placed on the plaque for the safety complex. Cindy Gilliam will compile those names into a rough draft to be reviewed by the Committee.
Weber discussed with the Committee the Employment Agreement with Bruce Koerner. Consensus of the Committee was to end the Employment Agreement in 30 days. Koerner agreed that he would continue to be on call and available for questioning after the 30 days.
Woodburn requested a report of all the bills verses the initial price quotes given by the contractors, including all add-on orders. Cindy Gilliam will compile this information.
The Committee discussed the options and need for a light for the flagpole.
Motion by Fairfield, second by Deany to adjourn. MOTION CARRIED WITH ALL AYES. Meeting adjourned at 11:42 a.m. __________________ Alina Hartley, Adm. Asst.
LIVINGSTON COUNTY BOARD PUBLIC SAFETY COMPLEX BUILDING
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