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The Highway Committee is comprised of the following (6) board members: 1. Jon Goembel - Chair 2. John Franey - Vice Chair 3. Helen Holz 4. Eldon Ruff 5. Stan Weber 6. Bob Weller 7. Bob Young
LIVINGSTON COUNTY BOARD HIGHWAY COMMITTEE MINUTES OF NOVEMBER 28th, 2006 MEETING
Committee Chairman Goembel called the meeting to order at 4:30 P. M. at the Livingston County Court House.
Present: Goembel, Knudsen, Franey, Holz, Weller Absent: Sellmyer, Weber Others Present: Rapp
Motion to approve the agenda as amended by Holz, second by Knudsen. MOTION CARRIED WITH ALL AYES.
Motion by Weller, second by Franey to approve the minutes of the November 9th, 2006 meeting as corrected. MOTION CARRIED WITH ALL AYES.
Business To Come Before the Committee:
I. DRUG/ALCOHOL ABUSE POLICY (APPENDIX TO COLLECTIVE BARGAINING AGREEMENT WITH IUOE LOCAL 150)
PUBLIC COMMENT: None
REVIEW AND APPROVAL OF CLAIMS: Motion by Weller, second by Franey to approve the bills. MOTION CARRIED WITH ALL AYES.
There being no further business to come before the committee, motion to adjourn the meeting by Franey, second by Holz. MOTION CARRIED WITH ALL AYES.
Meeting adjourned at 4:45 p.m.
______________________ Alina Hartley Admin. Assist. Pro Tem
LIVINGSTON COUNTY BOARD HIGHWAY COMMITTEE MINUTES OF OCTOBER 6, 2006 MEETING
Chairman Goembel called the meeting to order at 4:15 P. M. at the Livingston County Court House.
Present: Goembel, Knudsen, Holz and Weber Absent: Franey, Weller and Sellmyer Other Board Members Present: Rapp Others Present: Winters
Motion to approve the agenda as presented by Holz, second by Knudsen. MOTION CARRIED WITH ALL AYES.
There being no additions or corrections, Motion by Holz, second by Knudsen to approve the minutes of the September 7, 2006 meeting. MOTION CARRIED WITH ALL AYES.
COUNTY BOARD CONSENT AGENDA:
I. LETTING RESULTS: · October 3, 2006 letting
II. ENGINEERING AGREEMENTS: · Broughton Road District: Hampton, Lenzini and Renwick, Springfield, IL Bridge Design and Hydraulic Report for replacement of S.N. 053-3398, 2440N, 3200E, Section 06-04128-01-BR. Design cost not to exceed $12,500, soil borings at cost plus 5% and right-of way engineering, environmental and cultural coordination at schedule of chargeable rates if requested. · Newtown Road District: Hampton, Lenzini and Renwick, Springfield, IL Bridge Design and Hydraulic Report for replacement of S.N. 053-3193, 2995N, 1100E, Section 06-17101-03-BR. Design cost not to exceed $12,800, soil borings at cost plus 5% and right-of-way engineering, environmental and cultural coordination at schedule of chargeable rates if requested. · Nevada Road District: Hampton, Lenzini and Renwick, Springfield, IL Bridge Design and Hydraulic Report for replacement of S.N. 053-4193, 1950E, 2800N, Section 06-16101-04-BR. Design cost not to exceed $12,800, soil borings at cost plus 5% and right-of-way engineering, environmental and cultural coordination at schedule of chargeable rates if requested. · Avoca Road District: Hampton, Lenzini and Renwick, Springfield, IL Bridge Design and Hydraulic Report for replacement of bridge, 2080E, 1000N, Section 06-02102-04-BR. Design cost not to exceed $13,500, soil borings at cost plus 5% and right-of-way engineering, environmental and cultural coordination at schedule of chargeable rates if requested. · Union Road District: Hampton, Lenzini and Renwick, Springfield, IL Bridge Design and Hydraulic Report for replacement of S.N. 053-3204, 2845E, 2300N, Section 06-29122-01-BR. Design cost not to exceed $12,800, soil borings at cost plus 5% and right-of-way engineering, environmental and cultural coordination at schedule of chargeable rates if requested. · Rooks Creek Road District: Hampton, Lenzini and Renwick, Springfield, IL Bridge Design and Hydraulic Report for replacement of S.N. 053-3277, 635E, 1600N, Section 06-24115-04-BR. Design cost not to exceed $13,000, soil borings at cost plus 5% and right-of-way engineering, environmental and cultural coordination at schedule of chargeable rates if requested. · Saunemin Road District: Hampton, Lenzini and Renwick, Springfield, IL Bridge Design and Hydraulic Report for replacement of S.N. 053-3284, 2685E, 1600N, Section 06-26106-05-BR. Design cost not to exceed $18,500, soil borings at cost plus 5% and right-of-way engineering, environmental and cultural coordination at schedule of chargeable rates if requested.
Motion by Knudsen, second by Weber to recommend full board approval of the consent agenda. MOTION CARRIED WITH ALL AYES.
RESULTS OF SEPTEMBER 29 AUCTION: The 1998 Dodge ½ ton pickup truck was sold to Adam Ashman of Pontiac for $1,725.
CLOSED SESSION: Motion by Knudsen, second by Holz to go into closed session pursuant to 5 ILCS 120/2( c ) (1) Personnel Matters, (2) Collective Negotiating Matters, (5) R.O.W. Acquisition, (21) Semi-annual review of closed session minutes. MOTION CARRIED ON ROLL CALL VOTE: Goembel Aye, Knudsen Aye, Franey Absent did not vote, Holz Aye, Sellmyer Absent did not vote, Weber Aye, Weller Absent did not vote. Closed session began at 4:30 PM.
OPEN SESSION: Motion to come out of closed session by Knudsen, second by Weber. MOTION CARRIED ON ROLL CALL VOTE: Goembel Aye, Knudsen Aye, Franey Absent did not vote, Holz Aye, Sellmyer Absent did not vote, Weber Aye, Weller Absent did not vote. Open session resumed at 5:15 PM.
ACTION RESULTING FROM CLOSED SESSION: Motion by Weber, second by Knudsen to approve the waiver of appraisal for right-of-way parcel no. 1 on the CH 3 bridge project in Germanville Township, Section 02-00208-01-BR. MOTION CARRIED WITH ALL AYES. Motion by Weber, second by Knudsen to open the closed session minutes of 03/09/06 and 08/03/06 and to leave closed the closed session minutes of 12/04/03, 01/08/04, 02/05/04, 11/10/05, 12/08/05, 04/06/06, and 06/08/06. MOTION CARRIED WITH ALL AYES.
NOVEMBER HIGHWAY TOUR: The committee will conduct a tour of county highway projects on November 14, 2006 beginning at 8:00 AM at the highway office.
OTHER ITEMS: None
PUBLIC COMMENT: None
REVIEW AND APPROVAL OF CLAIMS: Motion by Weber, second by Holz to approve the bills. MOTION CARRIED WITH ALL AYES.
There being no further business to come before the committee, motion to adjourn the meeting by Weber, second by Holz. MOTION CARRIED WITH ALL AYES.
Meeting recessed at 5:20 P.M.
____________________________________ David R. Winters, County Engineer
LIVINGSTON COUNTY BOARD HIGHWAY COMMITTEE MINUTES OF SEPTEMBER 7, 2006 MEETING
Chairman Goembel called the meeting to order at 3:45 P. M. at the Livingston County Court House.
Present: Goembel, Knudsen, Franey, and Holz Absent: Weller, Sellmyer, and Weber Other Board Members Present: Others Present: Winters
Motion to approve the agenda as amended by Holz, second by Knudsen. MOTION CARRIED WITH ALL AYES.
There being no additions or corrections, Motion by Holz, second by Franey to approve the minutes of the August 14, 2006 meeting. MOTION CARRIED WITH ALL AYES.
COUNTY BOARD CONSENT AGENDA:
I. RESOLUTIONS: · Establishment of a Class III Designated Truck Route: CH 3 from IL Rte 116 to Walnut Street in Town of Chatsworth and CH 9 from CH 3 to Charlotte. · Establishment of an Altered Speed Zone: 35 mph on 1600E Road from Old Route 66 north 0.23 miles, Pontiac Road District.
II. QUARTERLY REPORT: · 3rd Quarter FY 06
III. BID QUOTATION RESULTS:
· Bump milling CH 23 (Emington Spur): H. J. Eppel & Co., Pontiac, IL - $12,330.00
Motion by Knudsen, second by Franey to recommend full board approval of the consent agenda. MOTION CARRIED WITH ALL AYES.
OTHER ITEMS:
· Winters informed the committee that the department will be auctioning a surplus 1998 Dodge ½ ton pickup truck. The department also transferred a 1997 Ford ½ ton pickup to the Sheriffs Department for Public Safety Complex building maintenance. · Winters advised the committee that he will be attending the Illinois Association of County Engineers Annual Meeting next month and will not be available for the regularly scheduled meeting. The committee agreed to reschedule the meeting at 7:00 PM on October 10. (Subsequent to the meeting Winters discovered a conflict with this date. Committee members will be contacted to schedule another date.) · Goembel introduced the topic of long range planning for truck access to Prairie Central Co-op (Bunge location). Currently there is Class III Truck access from Old Route 66. He feels that the county should consider a study to determine if 2000N road should be developed into an 80,000 lb county highway for easterly access to the grain facility. The study would have to include anticipated traffic volumes, truck percentages and possible funding sources as well as how it would fit into a long range plan for existing county highways that are not currently designated as Class III roads. · Goembel told the committee that the Ag and Zoning Committee is reviewing the shared position of Landfill Monitor. He requested that this topic be an agenda item for next month.
PUBLIC COMMENT: None
REVIEW AND APPROVAL OF CLAIMS: Motion by Franey, second by Knudsen to approve the bills. MOTION CARRIED WITH ALL AYES.
There being no further business to come before the committee, motion to adjourn by Franey, second by Holz. MOTION CARRIED WITH ALL AYES.
Meeting adjourned at 4:45 P.M.
____________________________________ David R. Winters, County Engineer
LIVINGSTON COUNTY BOARD HIGHWAY COMMITTEE MINUTES OF SEPTEMBER 7, 2006 MEETING
Chairman Goembel called the meeting to order at 3:45 P. M. at the Livingston County Court House.
Present: Goembel, Knudsen, Franey, and Holz Absent: Weller, Sellmyer, and Weber Other Board Members Present: Others Present: Winters
Motion to approve the agenda as amended by Holz, second by Knudsen. MOTION CARRIED WITH ALL AYES.
There being no additions or corrections, Motion by Holz, second by Franey to approve the minutes of the August 14, 2006 meeting. MOTION CARRIED WITH ALL AYES.
COUNTY BOARD CONSENT AGENDA:
I. RESOLUTIONS: · Establishment of a Class III Designated Truck Route: CH 3 from IL Rte 116 to Walnut Street in Town of Chatsworth and CH 9 from CH 3 to Charlotte. · Establishment of an Altered Speed Zone: 35 mph on 1600E Road from Old Route 66 north 0.23 miles, Pontiac Road District.
II. QUARTERLY REPORT: · 3rd Quarter FY 06
III. BID QUOTATION RESULTS:
· Bump milling CH 23 (Emington Spur): H. J. Eppel & Co., Pontiac, IL - $12,330.00
Motion by Knudsen, second by Franey to recommend full board approval of the consent agenda. MOTION CARRIED WITH ALL AYES.
OTHER ITEMS:
· Winters informed the committee that the department will be auctioning a surplus 1998 Dodge ½ ton pickup truck. The department also transferred a 1997 Ford ½ ton pickup to the Sheriffs Department for Public Safety Complex building maintenance. · Winters advised the committee that he will be attending the Illinois Association of County Engineers Annual Meeting next month and will not be available for the regularly scheduled meeting. The committee agreed to reschedule the meeting at 7:00 PM on October 10. (Subsequent to the meeting Winters discovered a conflict with this date. Committee members will be contacted to schedule another date.) · Goembel introduced the topic of long range planning for truck access to Prairie Central Co-op (Bunge location). Currently there is Class III Truck access from Old Route 66. He feels that the county should consider a study to determine if 2000N road should be developed into an 80,000 lb county highway for easterly access to the grain facility. The study would have to include anticipated traffic volumes, truck percentages and possible funding sources as well as how it would fit into a long range plan for existing county highways that are not currently designated as Class III roads. · Goembel told the committee that the Ag and Zoning Committee is reviewing the shared position of Landfill Monitor. He requested that this topic be an agenda item for next month.
PUBLIC COMMENT: None
REVIEW AND APPROVAL OF CLAIMS: Motion by Franey, second by Knudsen to approve the bills. MOTION CARRIED WITH ALL AYES.
There being no further business to come before the committee, motion to adjourn by Franey, second by Holz. MOTION CARRIED WITH ALL AYES.
Meeting adjourned at 4:45 P.M.
____________________________________ David R. Winters, County Engineer
LIVINGSTON COUNTY BOARD HIGHWAY COMMITTEE MINUTES OF AUGUST 14, 2006 MEETING
Chairman Goembel called the meeting to order at 6:31 P. M. at the Livingston County Court House.
Present: Goembel, Knudsen, Franey, Sellmyer, Weber and Weller Absent: Holz Other Board Members Present: Rapp Others Present: Winters
Motion to approve the agenda as amended by Knudsen, second by Franey. MOTION CARRIED WITH ALL AYES.
There being no additions or corrections, Motion by Franey, second by Weber to approve the minutes of the August 3, 2006 meeting. MOTION CARRIED WITH ALL AYES.
COUNTY BOARD CONSENT AGENDA:
I. LETTING RESULTS: · July 8, 2006 letting Municipal dump body, hoist, hydraulic and lighting package for 2007 one-ton cab and chassis truck. Rahn Equipment, Danville, IL $15,995.08
II. BRIDGE PETITIONS: · Avoca R. D. Replace bridge at 2080E, 1000N, Section 06-02102-04-BR. Est. Cost = $100,000 · Broughton R. D. Replace bridge at 2440N, 3200E, Section 06-04128-01-BR. Est. Cost = $143,000 · Chatsworth R. D. Install Culvert at 3205E, 900N, Section 06-06000-00-AB. Est. Cost = $30,000 · Long Point R. D. Replace bridge at 2285N, 100E, Section 06-14102-02-BR. Est. Cost = $168,000 · Nebraska R. D. Replace bridge at 395E, 1900N, Section 06-15112-02-BR. Est. Cost = $142,000 · Nebraska R. D. Replace bridge at 1895N, 400E, Section 06-15106-04-BR. Est. Cost = $146,000 · Nevada R. D. Replace bridge at 1950E, 2800N, Section 06-16101-04-BR. Est. Cost = $100,000 · Newtown R. D. Replace bridge at 2995N, 1100E, Section 06-17101-03-BR. Est. Cost = $107,000 · Rooks Creek R. D. Replace bridge at 635E, 1600N, Section 06-24115-04-BR. Est. Cost = $142,000 · Pike R. D. Replace bridge at 1275N, 1100E, Section 06-20106-01-BR. Est. Cost = $189,000 · Saunemin R. D. Replace bridge at 2685E, 1600N, Section 06-26106-05-BR. Est. Cost = $250,000 · Union R. D. Replace bridge at 2845E, 2300N, Section 06-29122-01-BR. Est. Cost = $108,000 Motion by Franey, second by Weller to recommend full board approval of the consent agenda. MOTION CARRIED WITH ALL AYES.
PELIMINARY BUDGET FY 2007: Winters presented the revised highway department fiscal year 2007 preliminary budget requests for the County Highway Fund. Changes were made in the New Equipment line item reflecting the proposed purchase of a 2-1/2 ton dump truck and Ύ ton pick-up truck. The department intends to allow the buy-back of the 2001 CAT 140H grader to expire and not purchase a new grader. No changes were proposed in the Aid to Bridge and Matching Tax Funds. Final budget numbers will be made when employee wages for next year are resolved.
TINGES/HACK DRAINAGE ISSUE, 1800E, 1200N: The committee received a request from Jay Tinges for cost-sharing on a proposal to improve the drainage at the subject intersection. Mr. Tinges and Larry Hack have come to an agreement to construct a drainage swale across the Colburn property in order to accommodate the surface water run-off that currently backs up at the culvert under County Highway 24. Additionally, a new 12 tile is proposed and one 12 tile is to remain. A new inlet would be constructed in the east ditch south of the countys culvert. The request is for $2,500 from the county. The total project is estimated at $22,000. Motion by Sellmyer, second by Weber to pay $2,000 toward the project from the County Highway Fund. MOTION CARRIED WITH ALL AYES.
OTHER ITEMS:
PUBLIC COMMENT: None
REVIEW AND APPROVAL OF CLAIMS: Motion by Knudsen, second by Weber to approve the bills. MOTION CARRIED WITH ALL AYES.
There being no further business to come before the committee, motion to adjourn by Knudsen, second by Weber. MOTION CARRIED WITH ALL AYES.
Meeting adjourned at 7:13 P.M.
____________________________________ David R. Winters, County Engineer
LIVINGSTON COUNTY BOARD HIGHWAY COMMITTEE MINUTES OF JUNE 8, 2006 MEETING
Committee Chairman Goembel called the meeting to order at 3:40 P. M. at the Livingston County Highway office.
Present: Goembel, Knudsen, Franey, Holz, Sellmyer and Weber Absent: Weller Other Board Members Present: Others Present: Winters
Motion to approve the agenda as amended by Holz, second by Franey. MOTION CARRIED WITH ALL AYES.
There being no additions or corrections, Motion by Franey, second by Holz to approve the minutes of the May 4, 2006 meeting. MOTION CARRIED WITH ALL AYES.
COUNTY BOARD CONSENT AGENDA:
I. LETTING RESULTS: · May 24, 2006 letting One ton cab & chassis truck · June 6, 2006 letting Road work
II. INTERGOVERNMENTAL AGREEMENT: · Agreement between Livingston County and the Illinois Department of Transportation for sharing NAVTEQ proprietary attribute data.
III. QUARTERLY REPORT: · 2nd Quarter FY 06
Motion by Franey, second by Knudsen to reject all bids received at the June 6 letting for Livingston County Group 1 Bituminous Seal Coat and for the Micro-surfacing of CH 16, Ancona to Rte. 17. MOTION CARRIED WITH ALL AYES
Motion by Weber, second by Franey to recommend full board approval of the revised consent agenda. MOTION CARRIED WITH ALL AYES.
COUNTY ENGINEER EVALUATION FORMS: Annual evaluation forms were distributed to the committee members to be filled-out and returned to Laura Sellmyer by the June 15, 2006 board meeting.
CLOSED SESSION: Motion to go into closed session pursuant to 5 ILCS 120/2(c) (1) Employment/Appointment Matters by Holz, second by Knudsen. MOTION CARRIED ON ROLL CALL VOTE: Goembel Aye, Knudsen Aye, Franey Aye, Holz Aye, Sellmyer Aye, Weller Absent did not vote. Closed session began at 4:30 P. M.
OPEN SESSION: The committee returned to open session at 4:50 P. M.
ACTION RESULTING FROM CLOSED SESSION: Motion by Sellmyer, second by Knudsen to hire candidates for the vacant administrative assistant and maintenance worker positions that the County Engineer finds most qualified. MOTION CARRIED ON VOICE VOTE.
BIDDING THRESHOLD STANDING RULES OF THE COUNTY BOARD: Winters has sent a letter to Chair Rapp requesting the County Board to consider revising Chapter IV of the Standing Rules of the County Board. The referenced statute, 55 ILCS 5/5 1022, was revised by the General Assembly effective January 1, 2004 increasing the county no-bid threshold from $10,000 to $20,000. Winters said it would be beneficial to all county departments for the standing rules to be consistent with current state law. This issue was also discussed at the Finance Committee meeting last evening. Motion by Knudsen, second by Franey to take the request to revise the standing rules of the county board by increasing the bidding threshold from $10,000 to $20,000 to the Election, Rules and Regulation Committee. MOTION CARRIED WITH ALL AYES.
4-H PARK ROAD PRELIMINARY ENGINEERING: Winters advised the committee that the department has begun preliminary engineering for base stabilization and resurfacing of the 4-H Park Road (CH 27) from IL Rte. 23 to Motorola Drive. He has hired Dunn Company of Decatur to take samples from the existing road and develop a mix design for either foamed asphalt or emulsified asphalt base stabilization. The surface is badly rutted and the right turn lane at Rte. 23 has evidence of base failure. Estimated cost of the project is $175,000. The project is proposed to be done either late summer of this year or next summer depending on available staff time to prepare the plans.
OTHER ITEMS:
PUBLIC COMMENT: None
REVIEW AND APPROVAL OF CLAIMS: Motion by Knudsen, second by Weber to approve the bills. MOTION CARRIED WITH ALL AYES. |
